Payroll Specialist: Remote

This is a remote position : MST/PST time zone required

Salary : $70,000.00 / yr

Who We Are

At Alsana, we’re a dedicated eating recovery community helping adults of all genders heal with personalized, whole-person care. We offer in-person residential, outpatient, and virtual programs nationwide including adolescent PHP/IOP to meet clients wherever they are in their recovery journey. Our approach addresses the aspects of eating disorders that often go untreated in traditional programs by focusing on five key dimensions of care: medical, nutritional, movement, relational, and therapeutic .

Our culture is built on communication, collaboration, compassion, and integrity all essential in crafting individualized treatment plans that support meaningful, lasting recovery. Behind the scenes, every team member plays a vital role in making healing possible and that includes you.

What You’ll Do

As the Payroll Specialist at Alsana, you will provide a vital role that is responsible for supporting the financial and administrative functions of the Business Office, ensuring adherence to proper internal controls, generally accepted accounting principles and the facility’s policies and procedures. Functions within this department include financial counseling, accounts payable, payroll, and general accounting.
• Manage all aspects of the payroll process to ensure accurate and timely production of employee pay checks for all locations.
• Process, validate, and maintain employee time worked data insuring compliance with federal, state and local laws as well as time keeping policies.
• Prepare bi-weekly payroll and obtain prior review and approval from the Controller prior to transmitting bi-weekly payroll.
• Ensure that the Company’s payroll and payroll reporting expense accounts are correct. Ensure proper cutoff on items affecting inter-period allocation.
• Assist when employees and managers have issues with payroll system usage, policy interpretation and other inquiries.
• Prepare calculations and reconcile compensatory time off, vacation, sick and personal time, employer costs (i.e. 401k, HSA) including preparation of required journal entries.
• Enforce accountability for procedures and deadlines with leaders and employees.
• Periodic Quality Assurance checks to ensure employee benefit enrollment premium deductions are in line with vendor data.
• Implementation of changes to processes and procedures because of an external payroll audit; perform periodic audits on a pre-determined interval.
• Subject matter expert for payroll and tax laws, regulations. Advise leader accordingly.
• Manage all aspects of the payroll process to ensure accurate and timely production of employee pay checks for all locations.
• Process, validate, and maintain employee time worked data insuring compliance with federal, state and local laws as well as time keeping policies.
• Prepare bi-weekly payroll and obtain prior review and approval from the Controller prior to transmitting bi-weekly payroll.
• Ensure that the Company’s payroll and payroll reporting expense accounts are correct. Ensure proper cutoff on items affecting inter-period allocation.
• Assist when employees and managers have issues with payroll system usage, policy interpretation and other inquiries.
• Prepare calculations and reconcile compensatory time off, vacation, sick and personal time, employer costs (i.e. 401k, HSA) including preparation of required journal entries.
• Enforce accountability for procedures and deadlines with leaders and employees.
• Periodic Quality Assurance checks to ensure employee benefit enrollment premium deductions are in line with vendor data.
• Implementation of changes to processes and procedures because of an external payroll audit; perform periodic audits on a pre-determined interval.
• Subject matter expert for payroll and tax laws, regulations. Advise leader accordingly.

Qualifications
• Minimum of a Bachelor’s degree preferably in Accounting or Finance.
• Must have a minimum of 4 years prior payroll processing, and accounting experience.
• Experience handling payroll in multiple states, preferably California, with in-depth knowledge of various employment /wage and hour laws.
• Ability to make decisions independently
• Must have current ADP workforce payroll experience

Benefits That Support You

At Alsana, we believe in taking care of the people who take care of others. Our benefits are designed to support your health, well-being, and growth in all that you do.

Full-time Team Members Enjoy
• Medical plans with HSA/FSA options (Anthem BCBS nationwide; Kaiser also available in CA)
• Dental & vision (Guardian)
• Generous PTO, sick time, 7 holidays + COVID time
• 401(k) – eligible after 60 days
• Company-paid life & long-term disability
• Short-term disability (company-paid for non-CA; CA uses state plan)
• Flexible Spending Accounts (FSA)
• Continuing education stipend (position-specific, after 6 months)
• Company-paid EAP
• LifeMart employee discounts
• Free meals & snacks (position-specific)

We’re proud to offer benefits that care for you so you can keep doing work that truly matters. Are you ready to let your light shine?! Join the Alsana team today!

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