Online Administrative Coordinator - Part Time

Online Administrative Coordinator - Part TimePosition OverviewWe are seeking a detail-oriented and organized Online Administrative Coordinator to join our team on a part-time basis. This remote position is perfect for someone who thrives in a virtual work environment and excels at managing multiple administrative tasks efficiently. The successful candidate will provide essential administrative support while maintaining the highest standards of professionalism and confidentiality.Key Responsibilities

• Coordinate and manage online meetings, webinars, and virtual events using platforms like Zoom, Teams, and GoToMeeting


• Maintain and update digital filing systems, databases, and document management platforms


• Handle email correspondence and manage multiple inbox accounts professionally


• Schedule appointments and manage calendars for team members and executives


• Prepare and format documents, presentations, and reports using Microsoft Office Suite and Google Workspace


• Process and track invoices, purchase orders, and expense reports


• Coordinate project timelines and follow up on deliverables with team members


• Manage social media accounts and assist with basic content scheduling


• Conduct online research and compile information for various projects


• Provide customer service support via email, chat, and phone when needed


• Assist with onboarding new team members and maintaining personnel records


• Create and maintain standard operating procedures for administrative processes

• High school diploma required; associate's degree or higher preferred


• Minimum 2 years of administrative or coordination experience


• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


• Experience with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)


• Excellent written and verbal communication skills


• Strong organizational skills and attention to detail


• Ability to work independently and manage time effectively


• Reliable high-speed internet connection and dedicated workspace


• Proficiency with video conferencing platforms (Zoom, Teams, etc.)


• Basic understanding of social media platforms and scheduling tools

• Experience with project management tools (Asana, Trello, Monday.com)


• Knowledge of CRM systems (Salesforce, HubSpot, etc.)


• Familiarity with accounting software (QuickBooks, FreshBooks)


• Experience with website content management systems


• Previous remote work experience


• Bilingual capabilities a plus

• Computer with updated operating system and software


• High-speed internet connection (minimum 10 Mbps)


• Quiet, professional workspace free from distractions


• Webcam and headset for video calls


• Access to printer/scanner (or willingness to use local print services)


• Backup internet connection recommended

• Hours: 20-25 hours per week, flexible scheduling


• Schedule: Monday through Friday, with some flexibility for core business hours


• Time Zone: Must be available during EST business hours (9 AM - 5 PM)


• Employment Type: Part-time, remote position


• Compensation: $18-25 per hour, depending on experience


• Payment: Bi-weekly via direct deposit or PayPal

• Flexible work schedule with work-life balance


• Professional development opportunities


• Access to online training platforms


• Potential for schedule expansion based on performance


• Collaborative and supportive remote team environment


• Technology stipend for home office setup

• Proactive problem-solving approach


• Strong multitasking abilities


• Discretion when handling confidential information


• Adaptability to new technologies and processes


• Team collaboration in a virtual environment


• Customer service orientation

• Updated resume highlighting relevant administrative experience


• Cover letter explaining your interest in remote administrative work


• Two professional references with contact information


• Brief description of your home office setup and internet capabilities


• Portfolio of relevant work samples (optional but preferred)

• Increased hours and responsibilities based on performance


• Cross-training in different departments


• Leadership opportunities within the administrative team


• Professional development and certification support


• Potential advancement to full-time coordinator or specialist roles

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